Legal
Privacy Policy
Last updated: 16th August 2026
Who we are
This website is operated by Procurement Code Ltd ("we", "us", "our"), a company registered in England and Wales, company number 17132179, registered office 71-75 Shelton Street, Covent Garden, London WC2H 9JQ. We are the data controller for the personal information described in this notice. You can contact us at contact@procurement-code.com.
What we collect
When you contact us through the website or by email, we collect the information you choose to give us: your name, your email address, your organisation, the areas you're interested in, and anything you include in your message.
We don't use website analytics or tracking cookies, and we don't track you across other websites.
If you join the Procurement Code Labs waiting list, we collect your name, work email, organisation, the areas of Labs you tell us you're interested in, and anything you choose to share about what has prompted your interest.
How we use it, and our lawful basis
We use enquiry information to respond to your enquiry, to discuss and provide our services, and to keep records of our dealings with you. Our lawful basis is our legitimate interest in responding to people who get in touch and running our business, and, where relevant, taking steps at your request before entering into a contract.
Where you join the Labs waiting list, we use your details to contact you about Procurement Code Labs, including news of when it opens. Our lawful basis for this is your consent, given when you register, and you can withdraw it at any time by emailing us. We won't add you to any general newsletter or wider marketing without asking you separately.
Who else handles your information
We use a small number of service providers who process information on our behalf. HubSpot is our customer relationship management system and receives enquiries submitted through the contact form, along with waiting-list registrations. Google Workspace provides our email, calendar and document storage, and we use AI tools within that environment to help us manage correspondence and keep our records in order. Lovable hosts this website, so its systems handle the limited technical information created when you visit, including your IP address. We choose providers that offer appropriate security and data protection commitments. We don't sell your information, and we don't allow it to be used for advertising.
Some of these providers, including HubSpot, are based in the United States. Where personal information is transferred outside the UK, we rely on the safeguards required by UK data protection law, such as the UK extension to the EU-US Data Privacy Framework or the International Data Transfer Agreement, so that your information receives an equivalent level of protection.
Artificial intelligence
We use AI tools within our Google environment to help us manage correspondence and keep our records in order, so an enquiry you send us may be processed by those tools. That processing happens inside the same Google environment that holds our email, under Google's data processing terms, and your information is not used to train Google's AI models.
We don't use AI to make decisions about you. Every enquiry is read and answered by a person.
How long we keep it
We keep enquiry information for as long as we are in contact with you and for a reasonable period afterwards, and longer where we need to for our legal or business records. We keep Labs waiting-list details while we are developing and running Labs and for a reasonable period afterwards, after which we review and delete what we no longer need. We don't keep personal information longer than we need to.
Your rights
Under UK data protection law you have the right to access the personal information we hold about you, to have it corrected or deleted, to restrict or object to how we use it, to withdraw consent where we rely on it, and to ask for a copy in a portable form. To exercise any of these, email contact@procurement-code.com. You also have the right to complain to the Information Commissioner's Office (ico.org.uk) if you're unhappy with how we've handled your information, though we'd appreciate the chance to put things right first.
Changes to this notice
We may update this notice from time to time. The current version is always the one published here, and the date it was last updated is shown at the top.